Exhibition Staff Agency Scotland

With Scottish Exhibition venues like the SECC and The Royal Highland Centre re-opened for business and consumer exhibitions, demand for professional exhibition staff is rising.

As a long established, specialist exhibition staff provider, we guarantee to provide the staff you need to make your exhibition a total success.

With thousands of local staff available to work at all the Scottish Exhibition venues including the SECC and The Royal Highland Centre we can provide you with:

• Exhibition stand hostesses
• Hospitality hostesses
• Promotional staff
• Exhibition staff
• Receptionists
• Costumed characters
• Presenters
• Demonstrators
• Sales staff
• Lead generation staff
• Coffee baristas
• Event hostesses
• Event organisers

Our exhibition staff are always….

Punctual, fully briefed and reliable – From the moment they arrive at your stand, to the moment they leave, our staff are ready to work and be excellent brand ambassadors for your company. They will be familiar with your company background, know about your products and services and can engage with visitors on a professional level.

Enthusiastic, Energetic and Outgoing – Our experienced exhibition staff are enthusiastic, outgoing and energetic. They enjoy meeting new people and talking to them. Every member of staff is accustomed to busy, commercial environments and are able to deal with all types of visitors. Some staff also work as actors and performers so can take on costumed roles and really make an impact.

Fully trained and professional – Our exhibition staff are fully trained to use equipment such as badge scanners, iPads and other technology.

Experienced – Every member of our staff is accustomed to working in exhibition environments. They can undertake a wide range of roles on exhibition stands including data capture, lead generation, demonstrators, hostesses and dealing with sales.

Our service -Our service is second to none. We only use staff who live close to the appropriate Scottish exhibition venue such as The Royal Highland Centre so that they can provide local knowledge and assistance.

The feedback we receive from clients is always excellent, with clients keen to rebook us.  We are part of the Envisage Agency Group – see our Google reviews here!

Talk to us now about your requirements for your next exhibition. We will listen, discuss your needs and find the perfect staff for you.

Hiring staff for events and exhibitions in Scotland

Scotland have many great events and exhibitions throughout the year at the SEC Centre, The SSE Hydro, The Edinburgh International Conference Centre and more… These are great venues to go to for both consumers and the business owners who want to create more brand awareness and longevity of their brand.

What are the events that are held in Scotland?

The Edinburgh International Conference Centre or known as the EICC is welcome to both participants of events and organisers of an event inside the centre, there are a total of 14 different sized rooms for you to look through and book. Conferences are a great way of getting new ideas across as it puts everyone in their “business mindset” especially because of the environment you are in.

They also have exhibitions on the following: Audio Visual Equipment, Stand Cleaning, Floral Display, Furniture Hire, Exhibition Communications and Power. All these exhibitions are open for businesses to book a slow and sell products, they are also available for your average consumer.

The SEC Centre is open for trade, consumers and special events and is one of the biggest venues in Scotland as it also includes the Hydro within the SEC. This venue holds up to 50 live exhibitions/events every year for you to get involved in including The Ideal Home Show, MCM Comic Con, A Place in The Sun and many more!

The SSE Hydro has some amazing events including World renowned artists like Stormzy, Harry Styles and Celine Dion, these concerts/events are jam packed with members of the public.

How will hiring staff help me at an event?

Hiring exhibition staff and event staff can boost your brand awareness massively as experienced staff have worked for hundreds of different brands therefore, they can use their initiative when it comes to problem solving and inject new ideas which you may never thought of. We have professional and reliable staff in Scotland.

Scotland and the Events Industry

The whole world has been shaken by the COVID-19 pandemic, which has seen events from Formula 1 to the Great British Beer Festival cancelled, with exhibitions across the nation being the first to cancel. In precautionary measures to increase the NHS capacity the Government have converted major exhibition centres, such as the Scottish Exhibition Centre into temporary hospital, which the NHS Louisa Jordan hospital (SEC) can now support an additional 300 beds for Scotland.

Does the events industry need to change?

Almost certainly, ways in which we interact with each other, not just in the event industry but in society, will be changed indefinitely. Not necessarily in a bad way though. We will have more awareness for people’s personal spaces, also learning to respect boundaries and in general being kinder to one another cannot be a negative thing.

We will all be more aware of our own surroundings and everybody’s health and personal wellbeing which can only act as an advantage to us all as we move forward.

How we envisage the industry to look post-lockdown…

With lockdown and social distancing guidelines in act, other industries and enterprises have had to adapt, much like the Events industry will have to. Many people have started to use social media platforms and video calling applications such as Skype and Zoom to interact, socialise, and share information.

An where this has been implemented is how Formula 1 teams partnered up with each other through Zoom to help produce valuable face masks for the NHS, this was achieved so promptly using these platforms, whereas ‘normal’ procedures would’ve taken many more weeks to complete and produce.

This can be transferred into the Events Industry, where interviews, training, and interactive demonstrations/presentations. Staff can be briefed prior to the event and pre-recorded material can be implemented more efficiently with social distancing in mind.

What else will change in Scotland?

As we see events returning to venues such as the Edinburgh International Conference Centre and Aberdeen Exhibition & Conference Centre – we will no doubt see social distancing implemented where possible once lockdown has been eased.

There will be more distance between exhibition stalls, this is an even better chance for you to be noticed by hiring some of our fantastic and professional Scottish staff, who can draw footfall to your stand whilst following social distancing procedures.

As hygiene has been highlighted by the pandemic, there will be more sanitation stations where hand gels and facemasks will be provided, which our experienced staff can promote the new guidelines to visitors to ensure everyone is safe.

With social distancing also being recognised, our skilled marshals and ticket scanning staff can enforce any venue rules to ensure people are adhering to them, whilst competing their usual duties.

Call our friendly team on 0844 800 0071 to discuss your temporary staffing requirements.

Essential Questions when Hiring a Venue Space for Your Scotland-Based Event

If you are planning an event, hiring a venue will be top of your list. But you need to get the right space in the right location, important for attracting an audience to your Scotland-based event.

But what questions should you be asking aside from cost and availability?

What are the opening hours and requirements linked to noise levels and so on?

Depending on the event, you will need to check when you can access the venue and how much time you are allocated once your event has finished to pack up. You will also want to know what the local by-laws are relating to noise levels etc.

As a venue, managers will be keen to keep their neighbours onside, important for Scottish event venues close to residential areas. Stay within their guidelines and venue rules for a successful event.

What arrangements can they accommodate for delivery of event props and equipment?

It would be unusual for an event not to have props of equipment and so you’ll probably find that the best Scottish venues will have thought of this in the form of arrangements for accepting delivery of equipment before the event.

They will, however, in all likelihood give you a window for when deliveries will be accepted and pick up dates by when your equipment will need to have been picked up post-event.

You may find you will be charged extra for storage if you don’t arrange for items to be collected quickly after the end of your event.

What about insurance for equipment?

Included in some venue hire charges will be insurance but you will need to check what this does and doesn’t cover. For example, if you are leaving equipment or props overnight or unattended at the venue, does their insurance offer some kind of cover.

You will also need to check your own insurance and you need to be clear what is covered and where so you don’t risk losing your equipment.

What amenities are for there for event staff to use?

It’s easy to assume that because you are hiring a premier venue in Scotland that you’ll have everything you need in one place… but this isn’t always the case!

For example, check about things such as kitchen space or bathrooms because what you don’t want is to find that to use these space you have to hire them outside of your current agreement.

In fact, what is included in the cost of hiring the venue?

Be thorough and pragmatic when it comes to hiring a venue for your Scotland-based event. Opt for a venue that is in the right location but also offers everything you need. And that means asking what is included in the cost of hiring the venue.

Does it include refreshments for event staff, use of certain facilities and so on? Some event venues offer a ‘build your own package’ price whilst others offer a fixed price for a fixed service. Which works best for your event and budget?

Don’t forget to ask about…

• Event security – is it provided or are you expected to provide security staff?
• Rubbish and recycling – not all event venues will remove rubbish and recycling after the event. Check the small print!

10 Pitfalls to Avoid When Hiring Event Staff

There is no denying that the success of any event relies on the interaction between the event staff and the attendees.

With brands increasingly turning to professional promotional staffing agencies, you would think that this is the fail-safe option for a successful event. It can be if the promotional staffing agency has a clear idea of the people you need and the skills you want.

Thus, many clients fail to get the right people for the job. Here’s how to avoid the most common pitfalls of hiring event staff;

#1 Not understanding objectives and event goals

You have decided to exhibit at the event or trade show for a reason… or have you? For a
promotional staffing agency to understand what staff you need and with what skills, they need to understand your objectives.

#2 Keeping information back

It is amazing what clients don’t tell us about an event or a trade show until during or after the event! If there is something about the trade show or event we and our staff need to know, just tell us. Nothing is too weird or wacky or ‘out there’ request for us.

#3 Not sticking with your brand

A brand is everything about your business that speaks to customers. From your logo to colours you use in your packaging and uniforms, to the customer service you offer, every event you attend and every member of staff working your stand or booth needs to ‘fit’ with this brand. Again, we need to know what this is so our promotional staff can promote your brand in the way you want.

#4 Not consulting your event team

If you have an event team, they will have a more acute awareness of what skills are needed. For example, it may be that you need a sales team or someone who can prospect and qualify leads so your own event team are the people who close the sales. Listen to your event team!

#5 Not getting to know event staff

Halfway through the list and we come to the pitfall of hiring staff blind. It may work but do you want to take that chance? At Envisage, we handpick a team of potential promotional staff but you make the final decision. We can arrange for you to interview staff, via phone, Skype or face-to-face, if this is something you would like to do.

#6 Not asking for an up-to-date event experience resume

If you don’t have the time nor the plans to interview potential promotional staff, at least peruse their latest resume with an up to date list of events, trade shows, conferences and other promotional work they have done.

#7 Going for the cheapest quote

You get what you pay for. And if you are not paying much, you are not going to get much back.

#8 Not being organised beforehand

The team of promotional event staff that you hire can only do so much if they are giving limited information or limited time to get to your company, your brand, product or services. Get organised and give your hired team of professionals chance to polish their knowledge.

#9 Hiring based on appearances

You need the right skill set and although beauty is attractive, if there is no substance the outcomes are not going to be what you want.

#10 Delaying your decision

Promotional staffing agencies are busy places and the best people are often in demand. By delaying your decision, you may find your dream team is no longer available…